For citizens of Europe, Japan, China, India - invitations are issued by the LOC (NRC «Kurchatov Institute» - PNPI) within 2-7 working days. The scanned copy of the invitation will be sent to participant.
For citizens of the USA, Great Britain, Australia - invitations are issued by the LOC, but upon request to the Migration Service (FMS). The invitation is issued 30 days after the documents are submitted by the LOC to the FMS. The original invitation will be sent by mail to participant (3-5 days).
1. General information
A Russian Visa is an official permit to enter, pass through, stay in, or live in Russia for a certain period of time. It is a document in the form of an endorsement placed in your passport by a Russian Embassy or Consulate in your country of residence.
Check whether you need a visa to visit Russia or not!
If you need a visa, please note:
There are several categories and types of visas depending on the purpose of visit. To take part in the conference or scientific program you should obtain an "ordinary humanitarian" visa, as the purpose of your trip will be "scientific-technical relations".
2. Step-by-step instruction to obtain Russian visa for ECNS-2019 participants
Step 1 - Check the validity of your passport (your passport must be valid for at least 6 months after the proposed date)
Step 2 - Register for the Conference at the its website
Step 3 - Download the visa support application:
Step 5 - The Local Organizing Committee will make the letter of invitation (visa support paper) and send you back by e-mail as pdf copy (or by post at special occasion - only after registration fee payment).
PLEASE NOTE: Please keep in mind that it takes some time to issue a letter of invitation (depends on passport and visa support department workload)
ALSO: the invitation is written in Russian as it is addressed to the Russian Consulate.
Step 6 - Apply for a visa at the Russian Consulate in the country of residence.
When applying for a visa please follow the instructions and recommendations on the website of the Russian Consulate in your country of residence. You will find there an electronic online application form for a visa, the time and cost of obtaining a visa, the visa department schedules. Normal visa processing time at the Consulates is 10 working days. Urgent visa processing time may be 5 or 3 working days. Specify it at the Consulate in the country of residence.
3. Other important information
Visa registration: Russian law requires visitors to register their Russian visas within SEVEN working days after arrival. Registration may be carried out by the hotel or hostel where you are staying and costs about 300 RUR.
Migration card: On arrival in Russia, you will be given a migration card that should be filled in carefully. The passport control officer will stamp it to indicate the date and place of your arrival. Keep your migration card safe, as it has to be handed back at the passport control on departure. According to the Russian Federation migration law concerning registration procedure of foreign citizens on the territory of Russian Federation hotels take all responsibilities for fulfilling this statement; that's why hotels take registration fee (nearly 5-10 EUR per person) that is to be paid by the guest directly to the hotel cash desk upon arrival.
Medical insurance: Travellers to Russia should have a medical insurance. Please find out at the local Russian consulate before your trip whether your current medical insurance is sufficient for your trip or you should obtain another one.
4. Visa-free travel to Russia
Countries the citizens of which can travel to Russia without visas are divided into four groups with different requirements and different limitations on length of stay. Even if you do not need a visa to enter Russia, you will certainly need a passport valid for at least six months after the date of your proposed exit from Russia, and you may require other official documents. Also bear in mind that, even if you don't require a visa to enter Russia, you will still need to register with the Federal Migration Service upon arrival.
Countries: Azerbaijan, Armenia, Belarus, Kazakhstan, Kyrgyzstan, Moldova, Tajikistan, Turkmenistan, Uzbekistan, Ukraine.
Citizens of the countries of the CIS (the Commonwealth of Independent States) are permitted to stay in the Russian Federation for up to 90 days without a visa.
Countries: Argentina, Brazil, Chile, Colombia, Israel, Nicaragua, Peru, Venezuela.
Citizens of these countries are allowed to stay in the Russian Federation without a visa for up to 90 days in each 180-day period, provided they will not be involved in any commercial or work-related activities during their stay.
Countries: Cuba, Montenegro, Serbia (with biometric passport), Thailand, Hong Kong SAR (up to 14 days), Macao SAR.
Please note that citizens of Turkey no longer qualify for visa-free travel to Russia (starting January 1 2016).
Citizens of the countries in this group can stay in the Russian Federation for up to 30 days without a visa. They are not entitled to work while in Russia.
Countries: Bosnia and Herzegovina, Macedonia.
Citizens of these Balkan countries can also stay in Russia without a visa for up to 30 days, but must also show tourist documents (tourist confirmation and tourist voucher) or an official invitation to immigration officials.